In this how-to guide

How to automatically send an email via Gmail for a newly added task in Asana
1. Create your playbook and set the Asana trigger as "New task added"
2. Add the "Send email" in Gmail automation
3. Activate your Relay.app playbook
Learn more about integrating with Gmail and Asana
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How to automatically send an email via Gmail for a newly added task in Asana

How to automatically send an email via Gmail for a newly added task in Asana

Relay.app is an automation tool that lets you automate actions across Gmail, Asana, and many other apps. In this guide, we'll show you how to use Relay.app to automatically run the Gmail “Send email” action for each Asana “Task added” event.

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Asana > Gmail

Trigger

Last triggered

Task added

Send email

1

Create your playbook and set the Asana trigger as "New task added"

After creating your playbook, you can proceed to add your trigger. The trigger detects changes in your connected apps and runs your playbook in response

To setup this playbook, click "Add trigger" and then select "New task added" under Asana. Then, select the project. If this is your first time using a Asana integration in Relay.app, you'll be prompted to connect your Asana account.

Now, every time a task is added in Asana, your playbook will run automatically.

2

Add the "Send email" in Gmail automation

Integrate the Gmail automation into your playbook to ensure the prompt sending of an email via Gmail when a new task has been added in Asana.

Click the "Add step" button, then locate the "Send email" automation for Gmail and input the mandatory and relevant details.

If your Gmail account isn't already connected to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to sync with your Gmail account

3

Activate your Relay.app playbook

Activating your playbook is the final step to automate the sending of an email via Gmail. Once turned on, it will respond to each newly added task in Asana by sending an email via Gmail without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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